For Property Managers

5-50+ properties? Stop juggling tools.

You became a property manager to run properties, not to retype the same data into five apps. BasePro is one connected system from your fifth property to your four-hundredth — same software, same login, same operating cadence.

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app.basepro.io

Good morning, Maria

3 items need attention

Active Bookings

23

+3

Revenue (MTD)

$47.2K

+12%

Maintenance

5

2 urgent

Compliance

98%

1 expiring

CalendarBookingsFinance

The Industry Problem

Property management runs on duct tape

The average property manager uses 4–6 disconnected tools to run their operation. Here's what that actually costs.

Calendar app
Spreadsheets
WhatsApp
Email
Banking app
Inspection clipboard
Vendor contacts

87%

use 4+ disconnected tools

Calendar in one app, bookings in another, finances in a spreadsheet, communication on WhatsApp. Nothing talks to anything else.

6.2 hrs

per week on manual data transfer

Copying numbers from one system to another. Re-typing guest details. Manually updating spreadsheets that should update themselves.

23%

of compliance deadlines missed

Without automated reminders, tourism permit renewals get missed, fire safety certificates go untracked, and insurance deadlines pass unnoticed.

3–5 hrs

per close on reconciliation patch-work

One mistyped number cascades through reports, tax filings, and investor statements. Each close spends hours patching manual entry errors across properties.

The Transformation

Every industry digitalises. Property management is next.

Manufacturing did it in the 1990s. Retail in the 2000s. Healthcare in the 2010s. The question isn't whether property management will digitalise — it's whether you lead the shift or follow it.

1990s

Manufacturing

SAP / Oracle ERP

From paper bills of materials to connected factories. Quality control became measurable, traceable, certifiable.

2000s

Retail

Shopify / Square

From cash registers to connected commerce. Inventory, sales, and accounting became one system.

2010s

Healthcare

Epic / Athena

From paper charts to connected care. Patient records, billing, and compliance in one platform.

2020s

Property Management

BasePro.io

From spreadsheets and WhatsApp to connected operations. Bookings, maintenance, finance, and compliance — one system.

Regulatory Complexity

Digital invoicing mandates, privacy laws, permit tracking. The compliance burden is growing — and spreadsheets can't keep up.

Investor Transparency

Property investors increasingly demand live reporting, audit-grade documentation, and verifiable financial data.

Portfolio Diversification

Multi-type, multi-geography, multi-currency portfolios are the norm. Managing complexity requires connected systems, not more spreadsheets.

Standards-Compliant by Design

The PropTech ERP built on quality management principles

BasePro doesn't bolt quality onto existing chaos. Every workflow follows Plan-Do-Check-Act — the same cycle that transformed manufacturing quality. Using BasePro IS the quality management system.

Plan

Define the standard

Inspection schedules created from property profiles. Checklists customised per property type. Vendors pre-qualified by skill and location.

Do

Execute with evidence

Walk properties with mobile app. Tap rooms on the floorplan. Photo issues with auto-tagged metadata. Every action documented as it happens.

Check

Verify against spec

Completed work verified against original scope. Photographic evidence logged. Costs reconciled against estimates. Deviations flagged automatically.

Act

Improve the system

Findings feed back into future checklists. Vendor performance scores updated. Recurring issues flagged for systemic fixes. The system gets smarter with every cycle.

Traditional approach vs BasePro

Inspection scheduling via calendar app + email reminders
Schedule auto-generates from property profiles, with checklists and team assignment
Phone photos + handwritten notes, typed up later
Room-by-room digital capture, GPS-tagged, asset-linked, instant submission
Phone call to vendor + WhatsApp photo
Auto-dispatch with scope, photos, location, SLA timer
Manual spreadsheet entry (days later)
Simultaneous financial record at task completion
"Check the email thread"
Immutable audit log, timestamped, evidence-attached

Connected Intelligence

Not 16 apps. One system that thinks.

Watch what happens when a single event enters BasePro. One action cascades through every connected module — without an integration to maintain.

Guest Portal

Service request received: "A/C not cooling in Unit 204"

1/10
Maintenance

Work order #4891 created. Priority: Urgent (occupied unit).

2/10
Vendor Dispatch

Preferred HVAC vendor notified. Photos + unit details sent.

3/10
Task Tracking

Task assigned with 4-hour SLA timer (occupied unit policy).

4/10
Guest Comms

Guest confirmation sent: "We're on it. ETA 2 hours."

5/10
Finance

Pending expense recorded. Budget check: $450 vs $12,800 remaining.

6/10
Inventory

Replacement parts check: compressor unit in stock.

7/10
Compliance

Repair logged in property condition records.

8/10
Reporting

Property health score updated. Investor dashboard refreshed.

9/10
Audit Trail

Full chain logged: who, when, what, evidence. Tamper-proof.

10/10

A Day in Your Life

8:00 AM — your day with BasePro vs without

The difference isn't a feature list. It's how your entire day changes.

7:30 AM
Your day now

Check 6 WhatsApp groups for overnight messages. Copy guest complaints into a spreadsheet.

Your day with BasePro

Open BasePro dashboard. Overnight alerts already triaged and prioritised by urgency.

8:00 AM
Your day now

Call cleaning crew to confirm today's schedule. They didn't see yesterday's message.

Your day with BasePro

Cleaning tasks auto-dispatched at 6 AM. Crew confirmed via app. Schedule visible to all.

9:00 AM
Your day now

Drive to Property A for inspection. Take photos on phone. Write notes on paper.

Your day with BasePro

Walk Property A with BasePro mobile. Tap rooms on floorplan. Photos auto-tagged to assets.

10:30 AM
Your day now

Back at desk. Type up inspection notes. Email vendor about broken railing.

Your day with BasePro

Inspection already submitted. Vendor auto-notified with photos, location, and scope.

12:00 PM
Your day now

Lunch interrupted by investor calling for quarterly report. Promise to send "by Friday."

Your day with BasePro

Investor already has live dashboard access. No call needed.

2:00 PM
Your day now

Discover a tourism permit expires next week. Scramble to find the renewal contact.

Your day with BasePro

BasePro flagged the expiry 30 days ago. Renewal already submitted.

4:00 PM
Your day now

Reconcile this month's expenses in Excel. Three receipts are missing.

Your day with BasePro

Finance module already reconciled. Every expense traces to its work order.

6:00 PM
Your day now

Send end-of-day update to 3 property owners in 3 separate email threads.

Your day with BasePro

Owners have the investor portal open. It already reflects today. You go home on time.

Your Growth Path

From reactive to systematised

BasePro isn't a static tool — it's a growth pathway. Your operational maturity evolves as you use the platform.

Reactive

Where most PMs start
  • Responding to problems after they happen
  • Manual coordination via phone and WhatsApp
  • Spreadsheet-based financial tracking
  • Compliance checked "when we remember"
4modules active

Structured

6–12 months on BasePro
  • Proactive scheduling and preventive maintenance
  • Automated vendor dispatch and task tracking
  • Connected operations → automated financial records
  • Compliance reminders and document management
9modules active

Optimised

12+ months on BasePro
  • Data-driven portfolio decisions
  • Predictive maintenance from inspection patterns
  • Branded investor reporting that ships from live data, every cycle
  • Audit-ready documentation as a by-product of daily work
16modules active

Operations → Finance

Your operations generate data. BasePro turns it into financial intelligence.

Every booking, maintenance order, vendor payment, and compliance action feeds directly into your financial picture. No manual entry. No reconciliation. No gaps.

Bookings

→ Revenue recognition

Maintenance

→ Expense tracking

Vendor payments

→ Payables ledger

Compliance costs

→ Provisions & reserves

Proposal pipeline

Every proposal lives on a board. The board updates itself.

Onboarding, renewal, scope change — upload once. The Kanban advances when the response lands and your team logs it. No email thread archaeology, no shared-drive status hunting.

When you send a proposal, the card moves from Draft to Sent the moment your team confirms it went out. Whatever channel you already use to deliver it to the owner — your portal, email, WhatsApp — the operational artifact lives on the card. Your account manager sees the state change without refreshing.

When the response lands — read, counter, or signed — your team logs it on the card and the stage advances. Your account manager sees the current state in the same view as yesterday, last week, last quarter. The proposal's full lifecycle lives on one card; the audit trail is the card's history.

app.basepro.io

Proposals Pipeline · Q3 2026

+ New proposal
Draft3
Onboarding
TRR-1242 units
Onboarding
TRR-1242 units
Renewal
POL-07Q3 2026
Budget
COM-03MXN 2.4M
You send →
Sent1
Onboarding
SNT-1918 units
Onboarding
TRR-1242 units
Response logged →
Review2
Renewal
FBR-04Q4 2026
Onboarding
TRR-1242 units
Budget
PLM-22MXN 1.8M
Card advances →
Approved2
Onboarding
VAL-0124 units
Onboarding
TRR-1242 units
Renewal
LIR-15Q2 2026

Scale Without Complexity

Same platform from 5 to 500 properties

No migration from "starter" to "enterprise". The architecture is Cross-LLC from day one.

5

Getting started

Simple sidebar, core modules, 2 users. Everything you need to professionalise your first properties.

15

Growing team

Team expands to 6. Role-based access separates operations and finance. The audit trail carries institutional memory through hires and departures — no onboarding PDFs to reassemble.

50

Portfolio scale

Searchable property list. Cross-LLC toggle for separate legal structures. Full reporting suite.

200+

Institutional

Portfolio view replaces individual lists. Multi-currency. Cross-LLC analytics. SSO/SAML/SCIM for investor-admin teams. The same platform that operates FIBRAs, family offices, and cross-border funds.

Why BasePro

How BasePro compares

Not all "property management software" is created equal. Here's where the alternatives fall short.

Spreadsheets + WhatsApp

  • Full operations management
  • Connected finance
  • Compliance automation
  • Investor reporting
  • Free to start

Booking-Centric Tools

  • Booking & channel management
  • Maintenance & inspections
  • Connected finance
  • Compliance automation
  • Multi-currency support

Legacy ERP (SAP, Oracle)

  • Comprehensive modules
  • Property-specific workflows
  • Mobile field operations
  • Implementation < 2 weeks
  • Affordable for SMBs

BasePro

  • Full operations + finance
  • Property-specific workflows
  • Mobile inspections + vendor dispatch
  • ISO 9001 quality architecture
  • Multi-currency, Cross-LLC

Enterprise Security

Your data, protected

SOC-2-aligned controls
256-bit SSL
GDPR Ready
2FA Enabled
Immutable Audit Logs

256-bit Encryption

All data encrypted in transit (TLS 1.3) and at rest (AES-256). Bank-grade security across every connection.

Immutable Audit Trail

Every action logged with timestamps and evidence. Append-only — cannot be edited or deleted by anyone.

Compliance Automation

Permit tracking, insurance renewals, and regulatory reminders, automated. Audit-ready architecture across the stack.

See full security architecture

Academy · Cohort 1 · for studios

Put your studio on one operating method.

Six weeks. Twelve modules. Cohort 1 trains the operators who run a multi-owner book without drift.

Send your team to Cohort 1See the curriculum

Start your digitalisation journey

Operations and finance in one platform. From reactive to systematised — at your pace.

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